Town Clerk

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Contact:  Nancy J. Talbot
                 Town Clerk
                 Kathleen Galford
                 Assistant Town Clerk
Address: 126 Main Street, Suite F, Ware, MA 01082
Phone: 413-967-9648 x 177
Fax: 413-967-9638
Town Clerk: x103
Assistant Town Clerk: x122

Hours: The Town Clerk's office is open daily from 8 to 4 Monday through Friday (sometimes closed for lunch 12-1) The office will have no public hours until further notice due to COVID-19. All Birth, Marriage and Death Records can be obtained by mail, please see the instructions below. Dog Licensing also available by mail and time to license has been extended to June 1st with no late fee if purchsed prior to July 1st.

A Town Clerk is the public recorder for all municipal business. In most communities a town clerk serves as “the place to call for information”. Actions from Annual and Special Town Meetings, as well as all elections held in the community, are recorded by the Town Clerk. The Clerk preserves all vital records (births, marriages and deaths) and the town seal is kept here. Municipal Meeting Notices and Agendas, Special Permits and Zoning Board Variance Decisions are filed with the Town Clerk. Information on the Town of Ware Home Rule Charter is also available on this site.

VITAL RECORDS (Certified Copies of Birth, Marriage and Death Records)
Birth, Marriage and Death Certificates are available from this office. Certified copies of the documents filed in this office are available for $8.00 per copy. Details such as the name of the individual and date of the birth, death or marriage are necessary in order to provide a record of the event. Certain records may be "restricted". Restricted records have limited access to the following individuals only - "those listed on the record". Only with a valid, unexpired, driver's license or state issued ID will a record be issued to you. Individuals having custody of the child through a court order must produce the court order with the court seal (no photocopies) to be left on file in the clerks office. No attorney privilege letter of request to secure the record will be accepted; without a court order, which will remain on file in the Town Clerk's Office.
Checks or money orders are to be made payable to the Town of Ware. A self-addressed, postage paid envelope must be included with the request. Mailing address is:
Town Clerk
126 Main Street - Suite F
Ware, MA  01082

GENEALOGY (Ancestry Research of Records)
It is not unusual to research records of families dating back several hundreds of years in cities and towns across the country. Records dating back to the 1770's are available in the Town of Ware. 
In an effort to better serve you it is helpful to have as much information as possible on each family member you may be researching (name, date of birth, marriage or death - or an approximate time period). We are available during normal business hours but may ask you to provide an email with basic information or when you come in person to allow us to do this at a later time as we may have other tasks to perform that are a priority). We do often research for the family and there is an hourly charge. Please contact us at the above telephone number to insure that we are available to help you and to make the necessary arrangements for researching your requests.

VOTER REGISTRATION and ELECTION INFORMATION

Voter registration can be completed in person, online at www.ma.gov  - Secretary of the Commonwealth, or by mail. Mail-in registration forms are available at the Town Clerk’s office or the US Post Office. Voter registration deadlines are as follows: an individual, qualified to register to vote, must register to vote and/or change their party affiliation 20 DAYS PRIOR to any state or local election or the Annual Town Meeting; and 10 DAYS PRIOR to a Special Town Meeting. 
Election Dates for 2020 as follows:
STATE PRIMARY - SEPTEMBER 1, 2020  7 AM to 8 PM - Polling Location changed to Ware High School 237 West St. Gymnasium.
Deadline to register to vote and/or change your party affiliation is Saturday - August 22, 2020. A special voter registration session will be held on this day from 2-4 PM and 7-8 PM at Ware Town Hall. Forms will be available on a clipboard outside the lower level offices as Town Hall is closed to public. Call the Town Clerk at 413-967-9648 x 103 if you have a question. You may register to vote and/or check and change your party affiliation online at www.mag.gov - Elections and Voting also. Mail in registration cards must be postmarked on August 22, 2022 in order to take effect for the State Primary.
Note:
If you wish to check if you are a registered voter, check online at  www.ma.gov.us - Secretary of State/Elections & Voting. There is a wealth of information regarding voting and elections that may be of interest to you - the voter. Check who your state and federal legislators are, what congressional district you are in, etc.

ABSENTEE BALLOTS  are available also for those persons who will not be present the day of any State or Town Election. Applications for an Absentee Ballot are available on the above mentioned website, or the voter may also apply in person and complete an application available at the Office of the Town Clerk, or by simply writing a letter/note to the Town Clerk 126 Main St. Ware, MA 01082. The information to be included in the letter is: Name of the Voter, Address where registered as a voter, and the place where the ballot is to be sent. The letter must have the signature of the voter. The qualifications to apply for an Absentee Ballot are as follows: 1. A registered voter who will be unable to vote in person on Election Day due to absence from the Town of Ware during normal polling hours, a disability that prevents them from coming to vote in person or due to religious belief. 

Questions about Absentee Ballots can be directed to the Town Clerk's Office at 413-967-9648 x177.

EARLY VOTE BY MAIL - All registered voters wishing to participate at the State Primary of September 1, 2020 and concerned about your health and safety are encouraged to vote by mail. A postcard to Vote by Mail was sent to all registered voters in MA by the Secretary of State in July. The deadline to apply for an Early Vote by Mail Ballot is Wednesday - August 26, 2020. 
Applications for Early Vote by Mail are available on the www.ma.gov website.