Town Clerk

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Contact:  Nancy J. Talbot
                 Town Clerk
                 Kathleen Galford
                 Administrative Assistant
Address: 126 Main Street, Suite F, Ware, MA 01082
Phone: 413-967-9648 x 177
Fax: 413-967-9638
Town Clerk: X103
Adm. Asst: X122
Hours: Effective January 5, 2015 the Town Hall Hours are as follows: Monday through Friday 8 AM to 4 PM. We are closed for all legal holidays
A Town Clerk is the public recorder for all municipal business. In most communities a town clerk serves as “the place to call for information”. Actions from Annual and Special Town Meetings, as well as all elections held in the community, are recorded by the Town Clerk. The Clerk preserves all vital records (births, marriages and deaths) and the town seal is kept here. Municipal Meeting Notices and Agendas, Special Permits and Zoning Board Variance Decisions are filed with the Town Clerk. Information on the Town of Ware Home Rule Charter is also available on this site.
VITAL RECORDS (Certified Copies of Birth, Marriage and Death Records)
Birth, Marriage and Death Certificates are available from this office. Certified copies of the documents filed in this office are available for $8.00 per copy. Details such as the name of the individual and date of the birth, death or marriage are necessary in order to provide a record of the event. Certain records may be "restricted". Restricted records have limited access to the following individuals only - "those listed on the record". Only with a valid, unexpired, driver's license or state issued ID will a record be issued to you. Individuals having custody of the child through a court order must produce the court order with the court seal (no photocopies) to be left on file in the clerks office. No attorney privilege letter of request to secure the record will be accepted; without a court order, which will remain on file in the Town Clerk's Office.
Checks or money orders are to be made payable to the Town of Ware. A self-addressed, postage paid envelope must be included with the request. Mailing address is:
Town Clerk
126 Main Street - Suite F
Ware, MA  01082

GENEALOGY (Ancestry Research of Records)
It is not unusual to research records of families dating back several hundreds of years in cities and towns across the country. Records dating back to the 1770's are available in the Town of Ware. 
In an effort to better serve you it is helpful to have as much information as possible on each family member you may be researching (name, date of birth, marriage or death - or an approximate time period). We are available during normal business hours but may ask you to provide an email with basic information or when you come in person to allow us to do this at a later time as we may have other tasks to perform that are a priority). We do often research for the family and there is an hourly charge. Please contact us at the above telephone number to insure that we are available to help you and to make the necessary arrangements for researching your requests.


Voter registration can be completed in person, online at  - Secretary of the Commonwealth, or by mail. Mail-in registration forms are available at the Town Clerk’s office or the US Post Office. Voter registration deadlines are as follows: an individual, qualified to register to vote, must register to vote and/or change their party affiliation 20 DAYS PRIOR to any state or local election or the Annual Town Meeting; and 10 DAYS PRIOR to a Special Town Meeting.

The last date to register to vote prior to the SpecialTown Meeting scheduled for Wednesday - August 15, 2018 will be Friday July 27, 2018. A special voter registration session will be held in the Office of the Town Clerk from 9 AM to 8 PM on this day. Mail in registrationss must be postmarked by this date also. 
The following is a listing of the next elections in the Town of Ware -
State Primary Election - Tuesday, September 4, 2018 
The last date to register to vote or change your party affiliation is Wednesday, August 15, 2018. A special voter registration session will be held in the office of the Town Clerk from 9 AM to 8 PM. All voter registrations must be postmarked by this date if registering by mail. To register to vote online - 

Absentee Ballots are available now for the State Primary. Applications are available online at - Secretary of State or in the office of the Town Clerk. Voters may also request an Absentee Ballot by simply writing a letter to the Town Clerk requesting an Absentee Ballot. Sign and date and return to us before the deadline. Be sure to indicate which party ballot you desire if you are not enrolled in that party. Give the address where you wish to have the ballot mailed.
The last date to apply for a Absentee Ballot is at 5 PM on Friday - August 31, 2018.

State Election - Tuesday, November 6, 2018
The last date to register to vote is Wednesday, October 17, 2018. A special voter registration session will be held in the office of the Town Clerk from 9 AM to 8 PM. All voter registrations must be postmarked by this date if registering by mail or online.

If you wish to check if you are a registered voter or a sample ballot for the State Primary check online at - Secretary of State/Elections.