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Selectmen Meeting Minutes - October 5, 2010

Chairman William Braman, Nancy Talbot, John Desmond, Richard Norton, and Town Manager Mary Tzambazakis (Vice Chairman Melissa Weise absent)

Chairman Braman opened the meeting at 7:00 p.m.

Selectmen Norton introduced the special guest for the meeting, John S. Pajak Jr. The Selectmen of the Town of Ware recognize the achievement of John S. Pajak Jr. attaining the rank of Eagle Scout. Selectmen Norton reviewed a brief history of the formation of the Boy Scouts of America celebrating 100 years as an organization. W D Boyce brought the tradition of Scouting to the United States in 1909 after an episode of confusion in the streets of London England assisted by an Unknown Scout. British General Robert Baden-Powell founded the Scouting movement in England. John S. Pajak Jr. is a member of the Palmer Troop 161. Scout Master Jack Santos witnessed the event along with parents John and Susan Pajak.

Selectmen Norton spoke of the rich tradition of Scouting in Ware. Selectmen Norton has a son who also earned the rank of Eagle Scout. According to the Boy Scouts of America, only 5% of scouts attain the rank of Eagle. An Eagle badge is earned upon completion of preceding ranks of Tenderfoot, Second Class, First Class, Star and Life. Eagle Scouts must earn 21 merit badges, serve six months in a troop leadership position, as well as complete a service project for the betterment of a religious, school or civic organization.

A Proclamation was read and presented to John S. Pajak Jr. by Chairman William Braman (Attachment).

Approval of Consent Agenda:
Approve Warrant for State Election November 2, 2010
Selectman Norton motioned seconded by Selectman Talbot to approve the Consent Agenda as submitted. Voted: Board in favor (Attachment).

Ware Cultural Council – Nominate Mary Healey – No Activity to Record

Comments and Concerns of Citizens:

Mr. William Jackson asked about the sign at Rite Aid. Town Manager replied that the Safety Officer and Police Chief agreed to lower the sign to the top of the shrubs.

Mr. Ted Wnek asked about garbage and trash at a residence in the Grove Street & Pine Street area. Apparently, a dumpster is routinely overflowing with trash causing an eyesore as well as a health concern. Is the Board of Health looking into the situation? The location was tentatively identified as 27 Grove Street. Town Manager will ask the Building Inspector and Board of Health staff to investigate.

Town Manager urged residents and property owners to contact the Board of Health with concerns if they are aware of a situation in their neighborhoods.

Selectmen Talbot reasoned that some homes are in distress as result of foreclosure or abandonment of property. The bank assuming ownership of property becomes the responsible party for maintenance and removal of trash.

Town Manager agreed to check properties October 6, 2010 as follow up on concern once the correct address had been established.

Mr. Ted Wnek further mentioned an old problem concerning nails, staples and tacks left behind on utility poles after a notice for tag sale has expired. The nails present a hazard to citizens as well as blemish the overall appearance of the town.

Selectmen William Braman suggested this was an issue to be brought to the attention of the utility who owned the pole. Chris DiMarzio (Vice-Chairman of Planning Board) suggested checking the current state law and perhaps creating a by-law for citizens to be responsible for placement and removal of signage affixed to utility poles.

Selectmen Talbot mentioned signs stay up for weeks and months after an event. She asked; How do other towns manage signage for tag sales? Additionally, the utility is responsible for the maintenance of the pole.

Selectman Braman raised the problem of enforcement of the law or by-law.

Town Manager suggested speaking with the safety officer on this concern. Selectman Braman asked how the City of Springfield managed signage for tag sales. The by-law in Springfield required a permit for a tag sale and only allowed 1 or 2 permits per citizen per year.

Selectman Braman reminded the Town previously voted no on this issue.

Chris DiMarzio suggested a by-law that encouraged citizens to remove signs as well as nails, staples or tacks after the event.

Selectman Nancy Talbot requested a moment of silence to honor the death of Charles Roy

Charles E. Roy 1925-2010 WARE - Charles E. Roy, of Ware entered into heaven peacefully at home on Oct. 2, 2010. He was the son of the late Antonio and Ethel (Hagman) Roy. He is survived by his wife of 65 years, Florence (Gruszczynski) Roy, his son James E. Roy Sr. and his wife Carol of Palmer, his daughter Linda Banas and her husband Larry of Ware. His shining stars were his grandchildren of whom he was very proud. They include Dr. Alicia M. Roy of New Fairfield Ct., Wendy J. Rooney and her husband Gregory of Mooresville NC, James E. Roy Jr. and his wife Patricia of Charlotte NC, Kellie Trzpit and her husband James of Ware, and Brian Banas and his wife Laura of Shrewsbury. His great grandchildren who brought him much happiness, Evan and Jordan Trzpit, Slade and Gigi Roy, and Sean, Shay and Mia Rooney, all loved their Grampa. He was predeceased by a precious granddaughter Morgan Kyleigh Rooney in 2004. His surviving siblings include Anna Simons of Ware and Carole Doiron of Westfield. He also leaves many nephews and nieces. A lover of animals he will be missed by his feline companion Chloe. "Charlie" as he was known to all was born in Ware and lived his entire life there. He served in the US Navy from 1942 to 1944. He and his wife operated Laurel Cleaners in Ware for 25 years. Charlie served as a Police Officer and Safety Patrol Officer in Ware for many years. He served on the Ware Water and Sewer Commission , the Ware Park Commission and held the position of Highway Surveyor for 6 years. After retiring he was a school bus driver for D&P Bus Co. and later for Laidlaw. In lieu of flowers donations may be made to Baystate VNA and Hospice, 50 Maple St. Springfield Ma. 01102, or to the Dakin Pioneer Valley Humane Society, 171 Union St., Springfield Ma. 01105.

Tabled Business Items:
  • Class II License Procedures
Selectman Braman opened the discussion on Class II license procedures currently in draft form. The final format will be presented at the next Town Meeting, October 19, 2010.

Town Manager indicated current process lacked cohesion. The new forms would streamline the process and raise standards of practice for issuance of Class I, II and III licenses. The new format: Town of Ware – Class I, II & III License Application Supporting Documentation captures all the necessary data on the license request in one source document, provides a means of routing through Town Depts. with final approval by Board of Selectmen.  The new format creates efficiency for the applicant and town processes. The new format requires each Dept sign off and therefore raise awareness in the event the applicant has any outstanding issue or debts with a Dept.  

The Class I, II & III License Application Renewal Supporting Documentation allows the applicant to update information and renew based upon the initial application.

Town Manager will discuss with the Town Attorneys for legal clearance of applications.

Selectman Talbot noticed application for renewal would be improved by having a deadline for filing.

Town Manager asked board to review forms and return comments by Wednesday, October 13, 2010 for next agenda.

Old Business Items
  • Revised Halloween Trick or Treat Date
Selectmen Norton requested rescind date of October 29, 2010 due to a conflict with Ware School Department parties. Residents are asked to follow the traditional date of Halloween, October 31, leaving a lighted entry to signal children are welcome to visit the residence for tricks or treats from 4 – 6 p.m. if they choose to participate in the event.
Selectman Norton motioned, Selectman Talbot seconded Vote: Board in Favor

New Business Items:
  • Recognition of Eagle Scout John S. Pajak Jr
Discussion Ballot Question 2 – Chapter 40b Affordable Housing
Selectman Braman opened the discussion on Ballot Question 2. Chris DiMarzio presented an opinion on why to cast a No vote. Paul Hills, Executive Director of Community Development for the Town of Ware,  presented an opinion on why to cast a Yes vote. Selectman Braman showed to the audience the Massachusetts Information for Voters 2010 Ballot Questions State Election, November 2, 2010 Pamphlet. The Secretary of the Commonwealth recently mailed a pamphlet to every registered voter. Pamphlets are available in the Town Hall, public Library and on-line. Selectman Braman thanked both Mr. DiMarzio and Mr. Hills for their wise, intelligent discussion on this complex issue. Residents of Ware are encouraged to think this through as it has a substantial impact on the town and taxpayers.

Subordination Request – Community Development
Mr. Paul Hills, Executive Director of Community Development for the Town of Ware,  presented a Request for Subordination to the Board of Selectmen. Selectmen Norton motioned to put this to a Vote: Board in Favor

Town Manager Report:

Town Manager Tzambazakis began her presentation by introducing and welcoming the new Executive Assistant, Frances Wychorski to the Board.  

Town Manager set forth several goals for the standardization of business within the Town Hall.

  • Standardize Monthly Dept. Head meetings with Procedure for Agenda Submission
  • Formal Agenda Submission Request Process for Selectmen Meetings both Public and Internal
  • Town Manager setting up weekly day and time for walk-ins
  • Requesting residents concerns be submitted in writing, follow up meeting if necessary after notification to affected Department
  • Three Positions currently vacant in Town Hall: Treasurer/Collector, DPW Director and Town Planner. All positions have been posted with interested applicants submitting resumes.
  • Letter from Dept of Environmental Protection as follow up of routine inspection of the Waste Water Treatment Plant for Town of Ware. Six items of concern mentioned. Town has prepared a response and making necessary changes.
  • IT (Information Technology) – The Town of Ware has entered into an agreement with the School Dept to take over management of IT. The Town of Ware has negotiated 10 hours of technical support weekly realizing a savings of ¼ original vendor fee. The IT system in Town Hall requires necessary upgrades and replacement of equipment, both software and hardware. The Server is in an insecure site and has stopped operating on more than one occasion. A shut down stops the flow of daily business and threatens integrity of records management. Majority of daily business is conducted on computers, using e-mail and internet for communications. Records and ability to transact business must not be interrupted by loss of IT.
  • Letter received setting a court date for Casino Theater
End of Town Manager report

Mr. William Jackson asked about regionalization plans for local towns to create a central dispatcher for police and fire during overnight shift.

Town Manager replied Ware Police has the overnight shift officer manage dispatch. The position needs to remain as is.

Executive Session:      No Executive Session required


Selectmen Norton moved to Adjourn, 2nd by Selectman Talbot at 8:31 p.m. Motion carried unanimously.

Respectfully submitted,

Frances Wychorski
Executive Assistant


Town of Ware
126 Main Street, Ware, MA 01082
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